American Conservation Experience - EPIC

Collections Management Fellowship Heritage Documentation Program Jobs at American Conservation Experience - EPIC

Sample Collections Management Fellowship Heritage Documentation Program Job Description

Collections Management Fellowship- Heritage Documentation Program

Summary: American Conservation Experience (ACE), a nonprofit Conservation Corps, in partnership with the National Park Service (NPS) is seeking a Collections Management Fellow interested in dedicating 52 weeks to support the Heritage Documentation Program with processing, cataloguing, and transmitting completed documentation to the Library of Congress.

For more information about ACE, please visit:

For more information about the Heritage Documentation Program based out of Washington D.C., please visit:

Start Date: August 1, 2022

End Date: July 28, 2023

Duration: 52 weeks

Living Allowance: ACE Fellow is expected to contribute ~40 hours/week and will receive a living allowance of $1,000/week to offset the costs of food and incidental expenses, dispersed bi-weekly.

Housing Allowance: Housing is not provided by ACE or NPS. A reimbursement not to exceed $600/month will be provided to help offset the cost of housing.

Position Description: ​​

The Heritage Documentation Programs (HDP) prepare and process documentation of historic buildings, structures, and landscapes for inclusion in the Historic American Buildings Survey (HABS), Historic American Engineering Record (HAER), and Historic American Landscapes Survey (HALS) collections at the Library of Congress (LOC). These collections constitute the nation's largest archive of historic architectural, engineering, and landscape documentation.

The Collections Management Fellow will work closely with the HDP Collections Manager to process, catalogue, and transmit completed documentation to the LOC. Key duties will include:

  • Reviewing and processing HABS/HAER/HALS documentation for transmittal to the LOC.
  • Maintaining and updating the HDP collections database to catalogue new documentation, edit records, and improve existing data.
  • Digitizing historic drawings, photographs, and other materials.
  • Assisting the HDP Records Manager to identify and organize program records for disposition in the National Archives.
  • Working with program leadership and staff to modernize existing processes for creating, organizing, and transmitting HABS/HAER/HALS documentation, with a specific focus on born-digital records.



  • Willing and able to represent ACE and the partner organization in a professional, positive, and enthusiastic manner
  • Ability to be both self-directed/work alone, and be a positive, contributing member of a group
  • US Citizen or Permanent Resident
  • Willing to undergo and must pass required criminal history checks
  • Ability to perform the essential duties of the position with or without reasonable accommodation
  • ACE Members must verify that they are fully vaccinated for Covid-19 by the time they start their term or request a medical or religious exemption


  • Competitive applicants for this position will hold a bachelor's or master's degree and/or have relevant experience in library sciences, archival studies, or other related field.
  • Experience using databases to create, access, and update collection records.
  • Applied knowledge arranging and managing photographic prints and negatives, drawings, and digital files within a library collection.

To Apply: Please submit your resume, a cover letter demonstrating your interest and experience, and contact information for three professional/academic references to the online application page for this position here: Early consideration will be given as resumes are received. If you have any questions regarding this position please feel free to contact ACE EPIC Program Manager, Jen Wells, at

EEO: American Conservation Experience provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. In addition to federal law requirements, American Conservation Experience complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities.

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