Supply and Property Intern - Everglades National Park

Summary

American Conservation Experience, a nonprofit Conservation Corps, in partnership with Everglades National Park is seeking ONE Supply and Property Intern to contribute to Property and Supply project alongside NPS Staff.

For more information about ACE, please visit our usaconservation website.

Start Date: As soon as possible

Estimated End Date: (or 52 weeks after start)

*a 52-week minimum commitment is required*

Location Details/Description: Everglades National Park, Homestead, FL

This position will be stationed at Everglades National Park and will support both Everglades and Dry Tortugas National Parks.

Everglades National Park protects the largest subtropical wilderness in the United States with more than 1.5 million acres of sawgrass prairies, pine rocklands, hardwood forest, and an extensive mangrove estuary leading to Florida Bay and the Gulf of Mexico. Established in 1947 as the first national park created for its biodiversity, Everglades National Park is home to many critically threatened and endangered species including the Florida panther, the American crocodile and the West Indian manatee. The park is also the main source of drinking water for residents of South Florida. The northern section of the park is accessible via Miami or Everglades City, the southern section is accessible through Homestead.

For more information about Everglades National Park, please visit the NPS website.

Position Overview: Provides general administrative support and miscellaneous support services to the South Florida Division of Administration, and the EVER, Administrative Division, Property Management & Warehouse Operations.

Mail Support Services:

• Performs mail handling and distribution of incoming and outgoing mail including: Opening, date stamping, and sorting, routine mail into correct internal mail boxes, checking all incoming correspondence, reading mail that is undesignated, and determining proper routing by subject matter content.

Also, weighing the mail (including large envelopes), updating the postage meter, processing outgoing mail, collecting, and mailing out correspondence to outlying areas, issuing postage to outlying areas, and forwarding mail to employees no longer working at the park. Maintaining logs or records of special items received and/or distributed, i.e., checks.

• Provides pickup and delivery services of mail (i.e., FedEx packages, etc.) to/from the Contracting, and Property Management Branch, to the Headquarters Building, Daniel Beard Center (and other buildings as needed).

• Maintains appropriate stock levels of materials, supplies, furnishings, and all associated equipment (i.e., postage meter)

• Handling incoming and outgoing materials, such as mail, correspondence, reports, memos, and other forms of written communications.

Maintaining mail equipment, and ensures all mail supplies are stocked

Shipping/Receiving (Warehousing):

• Ensures incoming items are immediately, accurately, and legibly logged into the pickup log.

• Notifies end users daily, prior to COB that they have items awaiting pickup, and then follows up with end users for items not picked up within 72 hours.
• Identifies recipients of unknown packages within 24 hours of receipt.
• Ensures large items awaiting pickup are stored safely and securely in the warehouse or bay.

Centralized Filing Support Services:

• Performs filing work, including the establishment, maintenance, control, protection, and disposition of records.

• Maintains appropriate stock levels of materials, supplies, furnishings, and all associated equipment (i.e., folders, labels, etc.).
• Operates a personal computer and other office machines (i.e., fax, etc.), performs typing assistance of narrative material (i.e., correspondence, reports, memorandum, rosters, forms, etc.) from clean copy or rough draft.

General Office Support:

• Provides general office support and miscellaneous support services to the Administrative Division, on as needed bases. Examples includes, making copies of documents for training programs, creating/editing training slides, handouts, maintaining training rosters, organizing/planning special events, assisting with spreadsheets and databases, etc.

• Assists with Fleet duties, including ensures daily operations of vehicles, vehicle preventative maintenance by taking the vehicles to the service shop, arranges for vehicle exchanges, Sun Pass, and monthly mileage reports.
• Charge Cards Tracking (Assists the AOPC with receiving, logging/tracking monthly charge card statements).
• Prepare FEDEX labels and sending and receiving packages.
• Assists the Administrative Support Assistant with inventory levels to include office supplies at different park locations
• Records Management - disposal of expired documents.
• Making copies of documents for training programs, creating/editing training slides, handouts, maintaining training rosters.

• Performing office automation duties, i.e. preparing ad hoc and recurring reports, forms and correspondence.
• Preparing and managing info for input and retrieval from computerized databases.
• Sending fax, maintaining office files, ensuring office equipment (including
• Copiers) are maintained and serviced.

This individual placement is meant to facilitate professional development and promotes exposure to land management agencies and networking with professionals. This could include gaining experience in different conservation fields and shadowing different work groups.

Schedule: Monday to Friday, 8:00 AM to 4:30 PM (schedule is flexible). Telework on certain pre-approved days is allowed.

Position Benefits

Living Allowance: The ACE Member is expected to contribute ~40 hours/week and will receive a living allowance of $600/week to offset the costs of food and incidental expenses, dispersed bi-weekly.

Public Land Corps Hiring Authority: Members serving under this agreement may be eligible for a federal hiring authority upon completion of their term of service and 640 hours of service. If the duration of a PLC-eligible term is not long enough for Members to accrue 640 hours of service (~16 weeks), the total hours served at the completion of the term may be eligible to be combined with hours accrued from another PLC-eligible term to meet the 640 hours requirement. PLC projects also include specific eligibility requirements such as age and citizenship. Please contact ACE staff with questions about eligibility, or view general eligibility information on our usaconservation website.

Housing: Housing is the responsibility of the member and not provided by ACE or NPS.

Provided Training/Orientation: ACE members will receive position specific training and an orientation outlining ACE policies and procedures, clear guidance on prohibited activities, and networks for support. Specific training may be provided onsite.

Qualifications

Required:

• Members must be a U.S. citizen or Permanent Resident, as required by U.S. government contracts
• Willing and able to represent ACE and the partner organization in a professional, positive, and enthusiastic manner.
• Ability to be both self-directed/work alone, and be a positive, contributing member of a group.
• A valid driver's license and an insurable driving record (documentation to be provided upon request).
• Willing to undergo and must pass the required criminal history checks
• Ability to perform the essential duties of the position with or without reasonable accommodation.
• ACE Members will need to complete bi-weekly timesheets, beginning of term feedback forms, end of term evaluations and for longer terms, a mid-term evaluation.
• To learn more about eligibility requirements, please visit our usaconservation website

Preferred:

• Competitive applicants for this position can hold or be pursuing an associate degree and/or have relevant experience in subject areas such as business management.
• Knowledge of supply and property management.
• Ability and willingness to work in hot and mosquito-infested environments.
• Deep interest in pursuing a government job.

Physical Demands, Work Environment and Working Conditions:

• Physical Demands: Requires frequent sitting, standing, walking, hiking, carrying, using hands to handle or feel, reaching with hands and arms, talking and hearing. Manual dexterity required for use of various tools, computer keyboard/mouse and other office equipment. Required to kneel, climb stairs, and/or crouch. Ability to hike over rough terrain.
• Vision Requirements: Requires close, distance, peripheral and depth perception vision as well as the ability to focus.
• Weight Lifted or Force Exerted: Frequently moves up to 25 lbs., ability to move up to 50 pounds.
• Environmental: Outdoor and indoor conditions. Work environment conditions can change frequently; working under adverse weather conditions and in various climates. Mainly indoor, office environment conditions; indoor air quality is good and temperature is controlled.
• Noise Environment: Moderate to high noise such gas-powered chainsaws and other hand and power tools. Moderate noise such as in a business office with equipment and light traffic.
• Travel: This position does not require unique travel.

Environmental Conditions/Hazards: The ACE member(s) may encounter environmental conditions/hazards including extreme heat or cold, rocky terrain, swamp or wetland conditions, biting insects, and potentially dangerous wildlife. The member is expected to conduct duties in a safe and orderly manner so as not to endanger self, fellow staff/members or resources.

Vehicle and Equipment Use/Safety: If a vehicle is required for the accomplishment of the duties, one will be provided by the NPS or ACE. Any tools required for the accomplishment of the duties will be provided by the NPS. Use of personal protective equipment (PPE), typically provided by the NPS, will be mandatory for any activity that requires it. Strict adherence to NPS and ACE equipment training, certification and safety protocols is required.

To Apply: Please submit your resume, a cover letter demonstrating your interest and experience, and contact information for three professional/academic references to ACE's online application page for this position on the usaconservation website. Early consideration will be given as applications are received. This position may close at any time. If you have any questions regarding this position please feel free to contact ACE EPIC Eastern Member Manager Maya Opara-Nadi.

ACE values an inclusive workforce - if you meet at least 70 percent of the qualifications, we want to hear from you!ACE participates in E-Verify and will provide the federal government with your Form I-9 information when you are hired to confirm that you are authorized to work in the U.S.

EEO: Employment with ACE is based upon ability, qualifications, attitude, and job-related factors. Every qualified employee or applicant has the same opportunity for recruitment, hire, training, transfer, promotion, compensation, demotion, termination, benefits, employee activities, and general treatment without regard to race, color, religion, creed, sex, gender, national origin, pregnancy, ancestry, citizenship status, genetic information (including of a family member), veteran or military status, age, physical or mental disability, sexual orientation, gender identity or expression, medical condition, marital or parental status, political affiliation, ethnicity, hair texture or style, arrest record, caste, hereditary status, endogamy, or any other classification protected by applicable local, state, or federal law.

Current Openings for Supply and Property Intern Everglades National Park Jobs at American Conservation Experience - EPIC